Frequently Asked Questions
Gaylord Texan Resort
1501 Gaylord Trail
Grapevine, TX 76051
877-491-5138
Dallas/Fort Worth International Airport
Distance from Gaylord Texan: 6.0 Miles
Phone Number: +1 972-973-8888
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Dallas Love Field Airport
Distance from Gaylord Texan: 20.8 Miles
Phone Number: +1 214-670-6080
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Avionics and instrument shops from around the world, manufacturers of avionics equipment, distributors of avionics equipment, FAA & other international government regulatory agencies, fleet operators, used-equipment dealers and press.
Wednesday, March 20 - 10:30 a.m. - 5 p.m.
Thursday, March 21 - 10:30 a.m. - 5 p.m.
The exhibits in the AEA Exhibit Hall are designed to create a synergy between the manufacturers and their dealers. This is a closed show to the general public - the manufacturers are there to show the dealers the latest and greatest in new technology and how much the dealers can profit. Enjoy many networking opportunities and take advantage of talking face-to-face to these manufacturers.
The deadline for early-bird registration is December 31, 2023.
The deadline for advance registration is March 1, 2024.
Good news here! The convention and trade show are both located at the Gaylord Texan Resort. You just take the elevator from your hotel room – no reason to have a rental car or take a taxi.
Children’s Policy for attendance at the AEA Convention & Trade Show
-
Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Children over two are $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk
All attendees are invited to the exhibit hall. Any attendee observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave. Additional penalties may be applied.
A full registration registration includes:
- More than 75 hours of regulatory and technical training
- New Product Introductions
- Two days networking in the Exhibit Hall
- Lunch in the Exhibit Hall
- First-Nighter Event
A spouse registration includes:
- Exhibit Hall entrance with lunch
- First-Nighter Event
- Training sessions are not included
- A full registration must accompany a spouse registration.
More than 75 hours of regulatory, technical and business management training during the four days.
AEA Member Registration
Save up to $465 by registering for a full registration!
- $695 - Early-bird Registration through December 31, 2023
- $825 - Advance Registration January 1, 2024 - March 1, 2024
- $925 - After March 1, 2024
Spouse Registration
- $395 - Early-bird Registration through December 31, 2023
- $445 - Advance Registration January 1, 2024 - March 1, 2024
- $505 - After March 1, 2024
Non-member Registration
Save up to $585 by registering for a full registration!
- $1015 - Advance Registration through March 1, 2024
- $1090 - After March 1, 2024
Spouse Registration
- $445 - Advance Registration through March 1, 2024
- $505 - After March 1, 2024
Children’s Policy for attendance at the AEA Convention & Trade Show
-
Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Children over two are $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk
The deadline for early-bird registration is December 31, 2023.
The deadline for advance registration is March 1, 2024.
Cancellations and refund requests must be made by March 1, 2024. Refunds will be processed less a $75 administrative fee. Cancellations and refund requests can be submitted via email to convention@aea.net.
All attendees are invited to the exhibit hall. Any attendee observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave. Additional penalties may be applied.
If you offer products or services to the general aviation industry through a dealers’ network, don’t miss out on reaching hundreds of current and potential dealers all in one place.
- All booth personnel must be registered to gain entrance into the Exhibit Hall
- Exhibitors are provided four (4) "EXHIBITS-ONLY" badges free of charge for each 10'x10' exhibit space contracted.
- Additional "EXHIBITS-ONLY" badges beyond allotment are $85 per person.
- Once you have submitted your completed contract with payment, you will receive an email with the Exhibitor Registration Portal information, including your assigned username and password.
The deadline for advanced registration is March 1.
Debra McFarland
Aircraft Electronics Association
816-347-8400
April Moody
SS&G Management
985-377-8800
Linda Adams
Aircraft Electronics Association
816-347-8400
Rachel Hill
Aircraft Electronics Association
816-366-5109
Advertising:
Advance Shipping
Shipping address to the warehouse:
Annual AEA Convention & Trade Show
Exhibitor Name and Booth Number
c/o SS&G Management
Deliver to: GES Warehouse
1415 N Cockrell Hill Road, Ste 300 Dock 29
Dallas, TX 75211
Shipping address to the hotel:
Shipments should not arrive before March 18 or there will be a charge from the hotel.
AEA International Convention & Trade Show
c/o SS&G Management
Gaylord Texan
(Exhibitor & Booth Number)
1501 Gaylord Trail at Longhorn Halls A-D
Grapevine, TX 76051
Shipping Questions?
April Moody, SS&G Management
985-377-8800
april.moody@ssgmanagement.net
Children’s Policy for attendance at the AEA Convention & Trade Show
-
Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Children over two are $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk
All attendees are invited to the exhibit hall. Any attendee observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave. Additional penalties may be applied.