U.S. East Exhibitors
AEA U.S. East Regional Meeting

Exhibitors FAQ
  1. How large is the space?
    We do not have pipe & drape for the regional meetings. These are just table top displays. Each exhibitor will have a draped table – approximately eight feet in length. Each table will access to an electrical power strip. Be sure to pack your own extension power strips. The hotels will charge you if you need to borrow one!

  2. What booth number am I?
    Once you check in at the AEA Registration Desk, you can proceed to the ballroom where the table top exhibits are set up. Your company name will be on an assigned table. We do not send out your table number prior to the meeting.

  3. How will I know where the exhibit room will be at the hotel?
    A week before the regional meeting, the registered representative from the exhibiting company will receive an email with the subject line of “Exhibitor Update -  East Regional Meeting”. The email will provide the location of the table top exhibits, location of the registration desk and times to check in and set-up. The update will contain any last minute details.

  4. What are the exhibit hours?
    Please check the AEA website for the particular regional meeting you are attending. You will find the exhibit hall hours on the meeting schedule.

  5. Do I need to pack up my display after the exhibits close?
    YES, we only have that ballroom for one day – the exhibitor is responsible to pack up their display and make sure it gets to the hotel business center for outbound shipping. Don’t forget to pack shipping tape, waybills, etc.

  6. How do I ship my display?
    Ship it to the address provided on the AEA website – each regional meeting has its own page that contains the address of the hotel. Be sure to label the ship to your attention /AEA East Regional Meeting. You will be responsible for any charges from the hotel for receiving your shipment. Be sure to check on the arrival prior to your arrival at the hotel.

  7. What does the table top displays look like?
    Below are a couple of photos from past regional meetings. 


AEA Regional Meetings for Repair Stations

AEA Regional Meetings for Repair Stations

AEA Regional Meetings for Repair Stations


Contact Info
Katie Ryser, Circulation Manager Katie Ryser
Administrative Assistant
Email: katier@aea.net
Phone: 816-347-8400
Debra McFarland Debra McFarland,
Executive Vice President
Email: debbiem@aea.net
Phone: 816-347-8400
Mike Adamson, Vice President of Member Programs & Education Mike Adamson,
Vice President of Member Programs & Education
Email: mikea@aea.net
Phone: 816-347-8400
Linda Adams Linda Adams,
Vice President of
Member Services
Email: lindaa@aea.net
Phone: 816-347-8400

Meeting Date

October 12-13, 2015

Meeting Location

DoubleTree Tampa Airport
Tampa, FL

AEA U.S. East Regional Meeting Sponsors: